This privacy policy outlines the types of information I gather and how I use them.

I am a sole trader registered as ‘Tracey Chick’ . I offer freelance editing and writing services.

Types of data I collect

When I receive an enquiry, I will ask for:

  • Your name
  • Your email address
  • Your phone number
  • Some basic details about the project e.g. word count, type of work, genre

If a sample edit is required prior to a full edit, I also ask for:

  • Any files relating to the sample edit

If I secure the project, I will also ask for:

  • Your contact address for the purposes of invoicing
  • Any files relating to the project

How I collect your personal data

  • Via email
  • Via the contact form on my website

How I use the data I collect

The personal data collected is used:

  • To contact you regarding your enquiry or project
  • To provide editing services as a sole trader
  • To analyse how visitors use my website
  • To prepare my accounts for submission to HMRC
  • If I have your permission to do so, I may use some information on my website as a testimonial.

Where is the data stored?

My website is created in WordPress. You can find their privacy policy here

I back-up files using password-protected online storage via OneDrive.

My emails are password-protected and hosted by Microsoft Outlook. I access them either via my password-protected laptop or desktop personal computer. and accessed only by myself, or via my mobile phone which is protected by password and face recognition.

You can find Microsoft’s data privacy information here.

How long is the data stored?

I retain files for 6 months from the date of project completion in case of further queries. After that, I remove all files relating to the project from OneDrive. If you require me to delete the files prior to the 6 months, I will do so on request.

In the UK, the HMRC requires self-employed people to retain financial records for a period of 5 years after the 31st January tax assessment deadline in the relevant tax year. You can read more about this here. This means I will retain copy invoices for a period of 7 years.

Keeping Your Data Private

I will not share your data with anyone unless legally required to do so, for example with HMRC.


My website uses cookies for the purposes of Google Analytics. You can control how my website uses cookies by amending the cookie settings in your web browser.

Contact Me

If you have any questions about this privacy policy, please contact me at

I updated this privacy policy on 12th July 2023.